Personal Assistant - Fixed Term

The details

WHAT IS THE ROLE?

Newton is looking for an enthusiastic, experienced and highly competent PA to support our Leadership Team and working as a positive member of our PA Team to build a high-class support function.

The role is a fixed term contract, covering maternity leave and will be based in our Head Office in Kingston Bagpuize, Oxfordshire.

You will join our dedicated team of PAs who support the Leaders in our business and provide a them with a professional, seamless and proactive support function.

• Working closely with the PA community to provide effective support and increased value to multiple Senior Leaders
• Managing and maintaining multiple Senior Leaders' diaries and emails
• Coordinating and booking travel and accommodation requirements, and ensuring logistical arrangements are in place to meet those requirements
• Scheduling internal and external meetings/events of varying sizes for Senior Leaders (including appraisals, client reviews, project reviews, internal company development, board meetings, interviews, team meetings and third-party advisers)
• Providing support at/on regular meetings/calls; minutes, action-taking and monitoring these
• Developing insight and industry knowledge to provide more value add to our 3 Leaders
• Preparing appropriate agendas/materials/briefing packs ahead of meetings
• Organising and submitting expenses and timesheets
• Preparing or updating meeting notes, PowerPoint presentations, simple standard legal documents and ad hoc administration of inbound and outbound paperwork
• Providing holiday cover for other PAs
• Desire and potential to develop into a line manager for other PAs

YOUR EDUCATION, SKILLS AND EXPERIENCE:

You’ll be a high calibre individual, with exceptional levels of personal drive and eagerness for personal development. An analytical mind, coupled with strong communication skills and a positive attitude are essential to fit into the Newton culture.

• Demonstrable at least 3 years previous experience in an Executive/Personal Assistant role looking after multiple people
• Experience of complex diary management and coordinating/booking travel and accommodation for remote based leaders
• Ability to think ahead and anticipate needs before they arise
• Successful relationship building throughout the business
• Ability to work and communicate effectively within a team and enjoy being a team player
• Ability to exercise judgement and take decisions on your own
• Calm under pressure, adaptable and responsive to ever-changing diaries and priorities
• Proficient use of Outlook, Word , Excel and PowerPoint
• Exceptional organisational skills; ability to multi-task and organise others
• Excellent oral and written communication skills
• A pleasure to work with – “can do – will do” attitude
• Discretion and confidentiality guaranteed
• Attention to detail and deadlines
• Ability to filter information and assess priorities – always looking to bring additional value to our leaders
• Experience working within a high-paced environment

HOW DO WE DEVELOP AND REWARD YOU?

Newton maximises the potential of our people, whether in client-based consulting roles, or in support functions. The prospects for career and personal development in this role are no exception, with future possibilities in a wider remit across the PA team.

Supporting you starts from day one. Throughout your time at Newton, you’ll get support from several sources – from stretching projects, on-the-job feedback and developmental guidance from our leaders. You’ll attend our ‘Induction Training Camp’ and have a dedicated and consistent Development Manager to support your career progression.

We offer a highly competitive salary and our generous benefits package includes Life Assurance, Income Protection, pension contributions and 27 days’ holiday.

Joining us also brings many social benefits! We have a full social calendar with Autumn and Spring activity days, Christmas events, 3-day Summer event and 4 Newton-sponsored weekends a year.

Our Privacy Policy

We think that it is important to be transparent about how we collect and use your personal data and are committed to protecting the privacy and security of the information we hold about you. Our candidate privacy notice provides more information about how we do this and provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679). It is available here. If you have any questions about our candidate privacy notice, please contact us at experienced.hire@newtoneurope.com.

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